> ## Documentation Index
> Fetch the complete documentation index at: https://docs.vizcom.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage members and seats

> Invite people, approve join requests, change roles, remove members and track paid seats in Settings > Members.

Add, change and remove the people in a workspace from **Settings** > **Members**.

Where to find it
**Settings** > **Members**

Plans
Pro, Edu, Organization, Enterprise. Workspace Admins and Billing Admins make changes.

![The Members page in Settings. Callouts mark 1 Invite members, 2 the role cards with a Pending card showing 2, 3 the Seat count card at 5 of 25, 4 search, CSV Export, Filter and Sort by, and 5 a member's menu open with Copy Email, Log this user out of all devices and Remove from workspace.](https://mintcdn.com/vizcom-c4034e9b/FHfxWMtC8cMIGOnx/images/find/settings-members.png?fit=max\&auto=format\&n=FHfxWMtC8cMIGOnx\&q=85\&s=ca190c758a6a409976f49ba298859e2e)

Invite members (1), role cards (2), Seat count (3), find tools (4) and a member's menu (5).

Pending invites 2 for seat roles hold a seat until accepted or cancelled. **Seat count** 3 shows seats in use.

## Invite members

![The Invite members window with three addresses entered and the role list open, showing 20 seats left beside the seat roles. Callouts mark 1 the email box, 2 the Invite members as editor select, 3 the seats-left note and 4 the Invite button.](https://mintcdn.com/vizcom-c4034e9b/FHfxWMtC8cMIGOnx/images/find/invite-members.png?fit=max\&auto=format\&n=FHfxWMtC8cMIGOnx\&q=85\&s=dc692db879deb9d050849eef0fdd2574)

Email addresses (1), the batch's role (2), seats left (3) and Invite (4).

**1. Open the window**

Click **Invite members**.

**2. Add addresses**

Paste one or more email addresses 1.

**3. Pick a role**

Choose one role for the batch in **Invite members as …** 2. The default is Editor, and seat roles show seats left 3.

**4. Send**

Click **Invite** 4.

* Each admin can send 200 invites an hour. Addresses past the limit stay in the box; click **Invite** again later.
* People invited to a team who aren't in the workspace join as **Viewers**.
* In an organization, seat-role invites may wait for an [Org Admin's approval](https://docs.vizcom.com/enterprise-plus.md#approve-seat-requests).

## Approve member requests

With **Require admin approval to join** on, people from your [Allowed domains](https://docs.vizcom.com/admin/security-and-privacy.md#allowed-domains) send a request. In **Member requests**, pick a role (default Viewer) and click **Approve**, **Deny** or **Approve all**.

## Change a role

Click the member's row and pick a new **Role**. It applies in every team. You can't change the last Workspace Admin or Billing Admin, or give a seat role when [none are left](#when-you-run-out-of-seats).

Add them to teams in the panel's **Teams** field.

## Remove a member

Click **…** on their row > **Remove from workspace**, and confirm. This frees their seat. On Enterprise, **Log this user out of all devices** ends their sessions.

### What happens to their files

Team files stay put. Their **My Files** move to a folder in **Settings** > **Recovered Files**, where Workspace Admins can move them into a team.

## Seats

| Role | Uses a seat |
| - | :-: |
| Workspace Admin, Team Admin, Editor | Yes |
| Billing Admin, Viewer | No |

In an organization, each person uses one seat from the shared pool.

### When you run out of seats

**Invite** greys out with "Not enough seats available". Invite as a Viewer and change the role later, or free a seat. On Enterprise, contact sales.

### When a paid plan ends

On Free, members beyond the one seat become Viewers: pending Workspace Admin and Editor invites first, then members with those roles, newest accounts first. Admins aren't protected. See [Billing](https://docs.vizcom.com/billing-plan-management.md#when-a-paid-plan-ends).

## Related

> [card] [Roles and permissions](https://docs.vizcom.com/admin/roles-and-permissions.md)
>
> What each role can do.

> [card] [Join your workspace](https://docs.vizcom.com/get-started/join-your-workspace.md)
>
> The invitee's side.


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