Roles and permissions

The roles

Role	For	Uses a seat	Plans
Workspace Admin	People who run the workspace	✓	All
Billing Admin	Finance staff who don’t edit files		Enterprise
Team Admin	Team leads who manage their teams	✓	Enterprise in an organization
Editor	Designers who create and edit	✓	All
Viewer	Reviewers who don’t edit		All
Org Admin	Admins who run an organization from its console. Not a workspace role.	With a seat role	Enterprise in an organization

Billing Admins aren’t billing-only: they can open team files, join any team, manage members and Security settings, and delete the workspace.

Permissions

Their teams are the workspace-wide team plus teams the person is on. The Org Admin column assumes no workspace role; Role means they need one.

Action	Workspace Admin	Billing Admin	Team Admin	Editor	Viewer	Org Admin
Files
View files in their teams	✓	✓	✓	✓	✓	Every workspace
Create and edit files and folders	✓		✓	✓		Team folders and file moves only
Open other members’ My Files						✓
Turn a file’s public link on or off	✓		✓	✓
Copy a file’s link	✓	✓	✓	✓	✓	✓
Use and add to the Library in a file	✓		✓	✓		Role
Permanently delete from Trash	✓					Role
Teams
Join an All Workspace team	✓	✓	✓	✓	✓	Role
Join an Invite Only team	✓	✓				Role
Create teams	✓	✓				✓
Add or remove team members	Any team	Any team	Own teams			Any team
Rename a team or change its visibility	✓	✓				Role
Archive a team	Any team	Any team	Any they can see			✓
Delete a team (not the workspace-wide one)	Any team	Any team	Own teams			Role
Members
Invite people	✓	✓				Console
Approve member requests	✓	✓				Role
Change roles, remove members, log them out of all devices	✓	✓				Console
Workspace
Change name, logo or Security settings, or delete the workspace	✓	✓				Role
Change watermark settings	✓	View only				Role
Open Styles	✓	✓		✓		Role
Open Data, Scheduled exports, Security, Plans & Billing, Insights	✓	✓				Role
Open Recovered Files	✓ and move files	View only				Role

Team files need team membership. Workspace Admins and Billing Admins can join any team to see its files.

Roles apply workspace-wide, in every team the person is on.

A workspace keeps an admin. You can’t change or remove the last Workspace Admin or Billing Admin.

The roles